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school college managment php script full source code
online Institute / College ERP Web Based Institute / School/College Management Software
ALSO USE AS OFFLINE SOFTWARE
Details of Features
ADMINISTRATION CONTROL PANEL
Mainly this module provides the facility to grant administrator rights to different users. With the help of this module you can add unlimited number of users (same as admin) like Accountant, HR, Front Office Staff, Security etc. and grant them access permissions.
SETUP:
This module will provides the facility to enter all required fundamental information so that software get‘s synchronized to your present structure i.e. Institute Details , Exams, Fees, Groups / Classes / Subjects, Installment details and you can also manage HTML(In case if you have website).
CERTIFICATES:
With the help of this part user can easily generate following required documents on just simple click.
Bonafied Certificate for students.
Character Certificate for students.
Experience Letter for staff members
FRONT OFFICE:
This part will help the reception staff to handle the enquiries and respond to them properly and it also provide reports on admitted and non-admitted students so that management can work efficiently towards new admissions.
BIRTHDAYS:
This feature provides the monthly Birthday details of students on single click.
ADMISSION FORM :
This module provides direct enrollments means quick admit process. It will help you to admit a student directly without filling the enquiry forms.
STUDENT :
The Student module is very helpful to manage records of all the students admitted in your institute/school. This module has following features:
Search Student Record
Update Class Record
Male-Female
Student Transfer
Age Wise Data
Students List
Student Status
FEE PAYMENT :
This module is very beneficial for institute/school management. With the help of this module you can easily manage all Fee related processes and also get printed reports and receipts as per your requirement.
FEATURES:
o Add Fees
o Late Fee Fine
o Fee Due Date
o Fee Details
o Add Exam Fee
o Exam Fee Collection
o Pay Fee
o Print Receipt
o Student Fee Card
o Fee status [Class wise]
o Late Fee Paid
o Add Misc. Fine
o Misc Fine Collection
o View Old Balances
o Fees Notification
IMPORT/EXPORT DATA :
With the help of this module user can easily import the Student and Staff file.
ASSIGNMENT :
With help of this module user can easily upload and view assignment file.
STUDY MATERIAL :
This module helps to manage the study material, question bank and tutorials. User can also manage external content of helpful educational resources under Booklet section.
Features:
o Add Units
o Add Topics
o Add Tutorial
o Add Booklet
o Question Bank
STAFF :
With the help of this module user can easily manage the Staff details.
Features:
o Add Department
o Add Staff
o View Staff
o Assign Incharge
HRD:
With the help of this module HR process is done very efficiently.
HRD module has following features:
o Post Vacancy
o Classifieds
o Applicant Enquiry
o Search Applicants
o Take Interview
o Applicants List
o Generate Offer Letter
o Letter Formats
o Resignation/Termination
o Other letter Formats
o Send Letter
o Print Letter
PAYROLL:
Payroll module is capable to take care of Employee Payment details including all perks and deductions etc.
Main features of Payroll module are:
o Create Annual leave
o Create Allowance Type
o Create Deduction Type
o Create Investment
o Create a Loan
o Create a Tax
o Create PF
o Create Commission
o Issue loan
o Loan Issued To
o Employee Payslip
o Payslip List
ACCOUNTING:
The Accounting Module covers almost everything which are require to operate accounting process of an Institute/School efficiently. With the help of this module user can easily do the following jobs:
o Create Account Groups
o Create Account Ledger
o Manage Voucher
o Voucher Entry
o Voucher List
o Balance Sheet
o Ledger Summary
INVENTORY:
This Module helps to maintain all the stocks, inventory and sale/purchase of goods. With the help of this module institutes/schools concerned department can easily manage the trading of goods, sale purchase of books or uniform etc.
Main Features:
o Add Product Category
o Add Item
o Add Supplier
o Purchase Order
o Goods Receipt Note
o Goods Issue Note
o Issue Return Note
o Stock Details
o Inventory Reports
TRANSPORT :
This module helps to manage the transportation system for any institute/school very efficiently.
Main Features of this module are given below:
o Route
o Route List
o Board List
o Vehicle List
o Drivers List
o Allot Vehicle to Board
o Allot Driver to Vehicle
o Prepare Transport Fee
o View Transport Bills
o Maintenance Details
o Driver Report
o Vehicle Report
o Student Wise Report
o Student Wise Report(Driver Report)
o Staff Wise Report
TIME TABLE:
The Timetable module provides following facilities:
o Class wise timetables
o Staff wise timetables
o View Free Staff
LIBRARY:
Library module offers wonderful range of features to manage your library simpler and more professional than ever before. It includes Master Creation for Books, Supplier, Publisher, Fine Master etc. and Transaction Master for Issue/Return Books (Students and Staff) and also View Reports of All books, Book availability, Student report, Staff report etc.
EXAMINATION:
This module handles almost everything to do with exams and test. It has following features:
o Add Exams
o Create Exam
o Export Create Exam
o Subjectwise Marks
o Studentwise Marks
o Report
o Export Report
o Student Report
o Examination Report
o Institute Report
o Student Ranks
ATTENDANCE:
The Attendance module handles the process of attendance for both staff & student very quickly and efficiently. The accurate attendance data you require is always at your fingertips including the report of absentee.
Main features of this module are:
o Attendance Slips
o Student Attendance
o Edit Attendance
o Staff Attendance
o Edit Attendance
o Student Report
o Class Report
o Employee Report
o Staff Report
HOSTEL:
This module helps to manage the Hostel process. In this module you can generate hostel bill and can view hostel report. Supply and collecting items from Hostel is also provided.
Main Features:
o Add Building
o Add Room
o Room Availability
o Room Allocation
o View Hostel Persons
o Collect Items
o Prepare Bill
o View Details
MESSAGE:
With the help of this module user (Admin, Teacher and Students) can exchange messages.
ID CARD:
This module provides the facility to generate & print ID cards for staff and students.
BACK OFFICE:
The Back Office module is an important module which keeps the record of all Incoming & Outgoing material from the institute/school/colleges gates. All the information is maintained properly by a single click.
Features:
o Add Dispatch Group
o Inward / Outward Dispatch Entry
o Manage Letters
SMS:
This feature is very useful for instant communication by sending SMS to Staff, Parents and Students https://www.tradebit.com Charges Extra.
SEND NOTICE:
This module provides an interface between different users. (Like Staff & Students) and helps in passing messages.
Main Features:
o Received Replies
o Sent Notices
o To Staff
o To Students
HELP DESK:
Help Desk module is very beneficial to get student’s complete details on single click for administrative purposes. It includes details about academic exam, attendance, misc fine and many more.
TODAY’S THOUGHT :
This module allows you to enter quotes, sayings or proverbs which will be displayed in the right panel of software screen and under the Notice board section.
PHOTO ALBUM:
Photo Album module is a special module which is used to store & display all school/institute activities pictures like Sports Day, Annual Day, Exhibitions, Science Fair etc.
VIDEOS:
This module provides facility to upload and show useful videos.
HOLIDAYS:
This module maintains a list of planned holidays for the whole academic year.
HELPFUL LINKS:
In this module you can easily create Helpful information links with Titles and Images. This module has also the facility to grant permissions to access the created link by only desired users.
SECURITY:
This module is helpful to keeps the record of all visitors for security purpose.
BACKUP:
This modules provides the facility to export the data backup for future reference and also provides a way by which you can import the data backup in case of any data problem.
KNOWLEDGE BASE:
This module allows you to manage and search the knowledgebase of articles, news etc.
NOTICE BOARD:
The Notice Board module is used for Special announcements, Placement news, Exam schedule, Institute awards, Leave information, activities of the institute/schools and so on. This information will be displayed in the right panel of software screen and just above the Today’s Thought section. You can also take the print of any notice that is displayed on notice board.
ROLE MANAGEMENT:
This module is an important module that is capable to provide the details of every action like add, delete, edit & printing of information etc. of each module including sub modules with date and time of action.
STUDENT CONTROL PANEL
MY PROFILE
By using this module staff members can view their own profile, to make sure it is updated properly or not.
ATTENDANCE:
With the help of this module Parents can check and monitor student’s attendance easily and students can also view own attendance details.
ASSIGNMENT :
In this module Students and Parents can view and download assignments easily.
FEE:
By using this module parents can view their child’s fee details (like paid fee and unpaid fee) properly. Student can also check the fee details.
EXAMINATION:
In this module Parents/Students can check result of examination easily.
TIME TABLE:
By using this module Students and Parents can view Time Table.
STUDY MATERIAL:
With the help of this module Students and Parents can view the notes and information provided by the teachers and also get the study material.
HOSTEL:
By using this module Parents and Students can view the hostels bill and payment information easily.
TRANSPORT :
By using this module Students and Parents can view available transportation route details of Institute/School.
NOTICE:
With the help of this module Parents can view and reply to notices sent by the institute/school. Students can also view the sent notices.
MESSAGE:
By using this module parents and students can send and receive messages from teachers and institute /schooladministration.
LIBRARY:
This module works as an online Library module where students can ensure for book availability in the library and can also apply to reserve a book so that they can accumulate it from the library afterwards.
KNOWLEDGE BASE:
Students can obtain new knowledge and skills by reading the articles provided by the institute administrator or teacher under Knowledge Base.
HOLIDAYS:
By using this module parents and students can check the holiday calendar easily provided by the institute/school.
HELPFUL LINKS:
By using this module Students and Parents can access the Helpful links provided by the administrator.
PHOTO ALBUM:
With the help of this module students and parents can view institute/school activities (like Exhibition, Science Fair, Alumni meet, Fresher party, Annual Day, Sports Day etc.) pictures.
VIDEOS:
By using this module parents and students can view useful videos provided by the institute/school.
NOTICE BOARD:
In this module parents and students can easily view the placement details, institute/school awards, special announcements details etc. of school/institute.
STAFF CONTROL PANEL
MY PROFILE:
By using this module staff members can view their own profile, to make sure it is updated properly or not.
ATTENDANCE:
In this module staff members can view their own attendance details.
TRANSPORT :
Staff members can view institute/school transportation routes availability easily by using this module.
TIME TABLE:
With the help of this module Teachers can view class timetable and staff members can view staff timetable.
LIBRARY:
This module works as an online Library module where teachers can ensure for book availability in the library and can also apply to reserve a book so that they can accumulate it from the library afterwards.
SALARY:
By using this module staff members can view their salary and loan related details very easily.
ANNUAL LEAVES:
By using this module staff members can view annual leave list provided by the institute/school.
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